Outlook 2016 - Creating Personal Folders (Windows)

This article explains how to create "personal folders" that can be used to store items from an account in Outlook on the user's computer.

Note: Please read all steps before taking any action. Applies to Outlook 2016, Outlook 2013.

Personal Folders

Create Personal Folder

  1. Click Home.
  2. In the New group, click New Items, point to More Items, and then click Outlook Data File.
  3. In the Create or Open Outlook Data File dialog box, in the File name box, type the name as you want it to appear in the Outlook folder pane, and then click OK.
  4. By default, data files are not password-protected. To add a password to your data file, under Password, type that password that you want to use in the Password and Verify Password text boxes.
    If you set a password, you must enter it every time that the data file is opened — for example, when Outlook starts or when you open the data file in Outlook
  5. The personal folder is created with sub-folders. The folder appears in the folder list.

Note: If you access your email account from multiple computers or devices, it’s important to know that when messages are moved to an Outlook Data File (.pst) (personal folder) they are available only on the computer where the file is saved. Note the location of the .PST file as you might want to copy it to an external backup device.

Create an Outlook Data File (.pst) to save your information

How do I add a PST file?

  1. Select the File menu in the upper-left corner.
  2. Choose Account Settings, then Account Settings again.
  3. Select the Data Files tab.
  4. Click the Add button
  5. If you have an existing PST file you would like to add, navigate to the location where you PST resides, then select the file.
  6. To create a new PST just provide a File name.
  7. Click OK.

How do I remove a PST file?

  1. Select the File menu in the upper-left corner.
  2. Choose Account Settings, then Account Settings again.
  3. Select the “Data Files” tab.
  4. Select the Personal Folder you wish to delete, then select the Remove button.



Keywords:outlook_2016, personal_folders, o365   Doc ID:72426
Owner:Bob C.Group:University of Chicago
Created:2017-04-07 15:03 CDTUpdated:2017-06-19 06:37 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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