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Outlook 2016 for Mac - Create an Email Signature

This article explains how to create a personalized email signature using Outlook 2016 for Mac.


  1. Select Preferences under Outlook from the Main Menu
  2. Choose Signatures from the Email section.
    Signatures Options on Outlook 2016 for Mac Preferences Screen
  3. To add a new signature, click the Plus (+) button
  4. A new signature displays as Untitled under Signature name. Double-click Untitled to name the signature.
    Add New Signatures on Outlook 2016 Mac Signature Screen
  5. In the right pane, type the text to include. To add hyperlinks, pictures or formatting use Format from the Menu bar.
    Text Pane and Format Options on Outlook 2016 for Mac Signature Screen
  6. Choose for which account and type of messages the signature should be used.
    Account and Message Type Selection on Outlook 2016 for Mac Signature Screen
    You can repeat the process with additional signatures for different accounts and different types of messages.
    Adding Additional Signatures on Outlook 2016 for Mac Signatures Screen
  7. Close Signatures window to apply changes.
    Note: HTML signatures added to Plain Text emails will have their formatting removed and hyperlinks will be converted to Plain Text.

Video Tutorial

Add signatures to email on a Mac [3:14]

Keywords:outlook, 2016, mac, email, signature, o365   Doc ID:72100
Owner:Bob C.Group:University of Chicago
Created:2017-03-28 13:00 CDTUpdated:2017-05-10 08:59 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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