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Outlook 2016 for Mac - Cancel a Meeting

This article explains how to cancel a meeting in Outlook 2016 for Mac. This can include one or all meetings in a recurring series.

Canceling a Meeting Process

Cancel a Meeting that Occurs Once

Cancel a Meeting that Occurs in a Series

Cancel All Meetings in a Series Before First Meeting Occurs

Cancel All Future Meetings in a Series


Cancel a Meeting that Occurs Once

  1. In Calendar, click on the meeting or appointment.
  2. Click Delete on the meeting or appointment tab
    Delete Meeting Button on Outlook 2016 for Mac
  3. A confirmation window appears, click Delete
    Delete Meeting Confirmation Screen on Outlook 2016 for Mac
    Note: The meeting (including any meeting agenda, notes, and attachments) is deleted from Outlook.

Cancel a Meeting that Occurs in a Series

  1. In Calendar, click on the meeting or appointment.
  2. On the Meeting or Appointment Series tab, click Delete and choose Occurrence from the drop down window.
    Delete Ocurring Meetings Button on Outlook 2016 for Mac
  3. A confirmation screen will appear and ask if you want to Send a notice to the organizer if the meeting was not organized by you. 
    Delete Occurring Meetings Confirmation Screen on Outlook 2016 for Mac
  4. Click Send.
    Note: The meeting (including any meeting agenda, notes, and attachments) is deleted from Outlook.

Cancel All Meetings in a Series Before First Meeting Occurs

It is recommended that you only cancel an entire meeting series before any meetings have occurred. Canceling a meeting series removes all meetings — past and future. This includes any meeting agenda, notes, and attachments that you or the attendees have saved with the meeting item on the calendar.

  1. In Calendar, click any meeting or appointment in the series.
  2. In the Meeting or Appointment tab, click Delete and choose Series
    Delete All Meetings in Series Button on Outlook 2016 for Mac
  3. You will get a confirmation screen.
    Delete All Meetings in Series Confirmation Screen on Outlook 2016 for Mac
  4. Click Delete to confirm.
    Note: The meeting (including any meeting agenda, notes, and attachments) is deleted from Outlook.

Cancel All Future Meetings in a Series

Updating the meeting series end date is the recommended way to cancel remaining meetings in a series. This process preserves instances of the meeting that have already occurred.

  1. In Calendar, click a meeting or appointment in the series and then click Edit Series, or just double-click any meeting in the series and click Edit Series in the meeting window.
    Edit Series Button on Outlook 2016 for Mac's Calendar Page
  2. Once you click Edit Series, you will activate the Recurrence button, see below.
    Recurrence Button for Edit Series Option on Outlook 2016 for Mac
  3. Click Custom from the drop-down menu.
  4. End date:, select By, and then enter a date after the last meeting in the series you want to keep.
    Custom Screen for Edit Series Option on Outlook 2016 for Mac
  5. You have successfully deleted all future meetings in a series.



Keywords:outlook, 2016, mac, cancel_meeting, o365   Doc ID:72029
Owner:Bob C.Group:University of Chicago
Created:2017-03-24 15:44 CDTUpdated:2017-05-22 09:46 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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