Working as a Delegate - Managing Another User's Calendar and Email in Outlook 2016
This article describes how to work as a delegate in another user's email and calendar on Outlook 2016 for Office 365.
- A delegate can receive and respond to email messages, meeting requests and responses on your behalf.
- If full access permissions and "Send on Behalf" permissions are granted to a mailbox, users will actually send as the mailbox owner.
- A delegate can have additional permissions to read, create, or change items in Office 365 Mail.
Manage another calendar in Outlook:
- Add someone else's calendar to your calendar view
If you’ve received an invitation to share someone else’s calendar, select the Accept button in the invitation to add it to your list of calendars.
- Schedule a meeting on someone else's behalf
Once you have editor or delegate access to someone else's calendar and have added it to your calendar list, you can schedule meetings on their behalf.
- Respond to a meeting on someone else's behalf
If you're a delegate for someone, meeting requests and updates will be sent to you.
- Editing a meeting on someone else's behalf
As a delegate, you can also edit or cancel meetings on behalf of the calendar owner.
Manage another person's mail and calendar items
Note: The person who is sharing a mailbox must grant you Folder Visible permission on the root folder of the Exchange mailbox.
- Add another person's mailbox to your profile
- Open another person's folders
- Send or respond to meeting requests on behalf of another person
- Create or reply to an email message on behalf of another person
- Save sent items in another person's Sent Items folder
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