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Business Objects - Subject Area - IRF Financials

This article provides information about the IRF Financials Business Objects reporting system.

Description

Financial reporting is available to authorized divisional, departmental, and central administrative users through a data warehouse system. The Integrated Reporting Facility (IRF) provides report packages containing data from the University’s financial system, FAS, including general and subsidiary ledgers (GL and SL) using the Business Objects tool. IRF currently provides access to more than 12 years of detailed financial data and more than 22 years of financial year-end closes. You can run pre-built queries that allow you to specify constraints (for example, date ranges or financial account numbers) to tailor the results to your needs. The generated report package supports simple navigation through related result sets including summary, detail, and data pivots, as well as context and help information. You can also easily customize reports, as well as create new queries from scratch to answer tailored questions or conduct longitudinal analysis against historical data. Security is in place so that each user only sees data within their own area of responsibility.

Support

Training

Security

The Integrated Reporting Facility (IRF) contains confidential and sensitive University data. In order to use its data, you must have proper authorization. Your authorization means that you have the authority to use the data and the responsibility to share stewardship of the data with the other users of the collection.

Once authorized, you can access the data that you need to do your job. All authorized users are cautioned, however, that they are entrusted to use the data they retrieve from the IRF with care. Confidential data should not be released to others except for those with a legitimate need to know. See Personnel Policy #U601.01, "Treatment of Confidential Information".

Alert: Remember that you should never share Business Objects Documents with other users with the data intact. Send the query without the data. For further information, see Send a Report to Another User's Inbox

Querying Data with Security Restrictions

If you execute a query requesting data that you are not authorized to access, you will get results which may be incomplete because they are missing the data you are not allowed to access.

Alert: If your authorization is limited to a specific set of data, be sure when querying the data that you include conditions that let you enter your security restriction(s). For example, if you are only authorized to access data for a particular department, add the predefined condition for Dept No so you can enter your department number when the data provider is refreshed. This will document why the query gets the results it does (you should always include the parameters in your headers) and will help your query run faster.

Load and Maintenance Schedule

The IRF data warehouse is normally available to Business Objects users 24/7 with a 10-minute outage window at midnight for routine Business Objects backup. 

Periodic system work and other database maintenance activities are typically scheduled to occur outside regular business hours of 8:30 a.m. to 5:00 p.m., Monday through Friday.  Specific Maintenance windows occur; every Sunday 4:00 am - 7:00 am

Data from FAS is updated a number of times each month:

  • After each weekly update to FAS itself. The FAS update normally occurs Friday night, and this data is normally available in IRF by Saturday morning.
  • After the FAS update on the last business day of the month.
  • After the FAS update for the prior month on the second business day of the new month
  • after the month-end FAS close, typically around the fourth business day of the new month.

Data from the Payroll/Personnel System is updated after every payroll run. There are typically two biweekly payrolls and one monthly payroll every month, so IRF payroll and personnel data is updated at least 3 times a month.)

Note: The Business Objects/IRF load schedule is available as a Google Group Calendar. Data is normally available at 6 a.m. the morning after an update; however, system problems or other delays in maintenance activities could result in unanticipated outages beyond the published schedule.

Related Items

FAS Monthly Schedule



Keywords:BIS, BO, Launch_Pad   Doc ID:70942
Owner:James I.Group:University of Chicago
Created:2017-02-22 17:24 CDTUpdated:2017-05-10 09:12 CDT
Sites:University of Chicago
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