Add a Delegate in Office 365 Mail, Outlook 2016

This article describes what delegate access is and how to use it.

What does Delegate Access do?

  • You can give a delegate access to your Office 365 ProPlus calendar, contacts, and email.
  • You can set permissions that define the activities that delegates can carry out for you. "Send on Behalf".
  • Permissions are granted to a mailbox, users will actually send as the mailbox owner.
  • When you add a delegate, the delegate has full access to your Calendar and Tasks folders.
  • You can also edit your delegates level of access/permission.

Note: you and the delegate must use the same version of Outlook. An Office 365 ProPlus account is required, you cannot access delegation settings on mobile device's Outlook App.

Delegate permission levels

  • Reviewer: with this permission, the delegate can read items in your folders.
  • Author: with this permission, the delegate can read and create items, and change and delete items that he or she creates. For example, a delegate can create task requests and meeting requests directly in your Task or Calendar folder and then send the item on your behalf.
  • Editor: with this permission, the delegate can do everything that an Author has permission to do and additionally can change and delete the items that you created.


For additional tutorials:

Keywords:outlook_online, manage, calendar, office_assistant, email, o365   Doc ID:70799
Owner:Bob C.Group:University of Chicago
Created:2017-02-17 13:03 CDTUpdated:2017-06-19 06:49 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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