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Outlook 2016 for Mac - Adding a Delegate to an xMail Account

This article explains what a delegate is, why you would do it, and when it's best to just assign permissions to your email calendar for Outlook for Mac 2016.

xMail mailbox access – Permissions vs. Delegation

There are two different ways a user can give access to their mailbox (and subfolders… Calendar, Contacts, etc.): assigning permissions to the folder or delegation.

Each method has its benefits but there are differences.

When a user is made a delegate, they can act on your behalf and send on your behalf. This permission level is usually given to an administrative assistant that will manage a calendar for a manager/director/executive. One must be careful giving this level of permission out because of the ability to send on your behalf.

Setting permissions on a folder (usually a calendar) will give the user a defined set of access without the ability to act on your behalf. This level is good if you want to allow a few users to access the folder and have limited control.

Outlook 2016 for Mac Delegate Access

Click on Tools in the upper-left corner of Outlook, then click on Accounts.


Click on Advanced...

Click on the Delegates tab.


In the window that opens, you can choose a user you would like to give delegate access to
Click on + in order to add a user

Type a name (or CNetID) in order to find a user you would like to give delegate access to, then click Add.


Here you can choose which folders you would like to give the delegate access to as well as the permissions for that folder. In addition, be aware of the two check boxes at the bottom for sending a message to your delegate summarizing the given permissions as well as whether a delegate can see your private items. Once you have chosen the level of permission, click OK


Finally, be aware of the settings for delivering meeting messages. It is recommended to change the default to the below. The reason for this is the delegate will be handling your calendar so you’ll be reading the items that are approved.


Outlook 2016 for Mac Folder Permissions

In most cases folder permission will be set on a calendar. To do this, select your calendar


Right-click Calendar and select Properties

Click on the Permissions tab, then click the Add User... button


Type in the user you would like to give permissions to (name or CNetID), and click Add


You’ll need to decide the level of permission you want to give to a user. In most instances Reviewer

or Editor is adequate. However, the permissions are quite configurable so be careful with the settings that are made. It is not recommended to change the default permissions that are already there since it will affect the ability of other users to see your calendar when inviting you to meetings.




Keywords:email exchange grant permissions calendar "send as" "on behalf of"   Doc ID:62657
Owner:Chris F.Group:University of Chicago
Created:2016-04-11 13:34 CSTUpdated:2016-04-12 09:51 CST
Sites:University of Chicago, University of Chicago - Sandbox
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