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Web Conferencing - Which WebEx Options Should I Use?

This article provides some examples of different ways to use WebEx, and illustrates why WebEx is the collaboration solution recommended by UChicago IT Services.

WebEx Meeting Center

If you are faculty, staff, or a student who wants to connect with a group of people but cannot meet face-to-face, WebEx Meeting Center is a solution for you. With a WebEx Meeting center account, you will never have to miss a meeting because of commute delays, off-campus obligations, or other conflicts again. Join a meeting from anywhere, any time.

  • In traffic
  • On vacation
  • At home
  • On the train
  • In the office

One Click Audio: Meet John

John has a meeting at 9:00 a.m. but it is 8:50 a.m. and he’s still stuck in traffic. Using the WebEx app on his mobile device, John can instantly join his meeting with a single tap. No need to dial-in because when he taps Join he is also connected to audio. With a scheduled meeting there is no need to open the WebEx application. Simply dial the number and access code provided in the invitation to connect to your meeting.

WebEx Mobile App Icon on iPhone Home Screen

Incoming Call Screen on WebEx Mobile App

Personal Meeting Room: Meet Mary

Mary is attending a medical conference in Maine. She is very excited about her experience and doesn’t want to wait until she gets back to the office to share it with her colleagues. Mary can invite her colleagues to a quick meeting in her personal WebEx meeting room. She can open her meeting room in one click and send meeting invites directly from there. Within the meeting she can share documents and video.

Enter Room Button on WebEx Mobile App
Share Screen and Invite & Remind Options on WebEx Mobile App

Share Content: Meet Katie

Katie is a student who is a part of a group project. The group is having a difficult time choosing a location suitable for everyone to meet each week. With WebEx Meeting Center, the project group member can meet in the comfort of their homes or local coffee shops. Katie can schedule a recurring WebEx meeting each week. She can share her research on with her group on WebEx and they can annotate their documents and make changes all on one screen.

Share Screen and Document Page on WebEx Mobile App

WebEx Event Center

WebEx Event Center is a great solution if you need to connect with large audiences. With Event Center, you can:

  • Conduct efficient Q&A sessions.
  • Stream content and video in real time.
  • Control audience participation using chat and audio privilege features.
  • Manage any large event, from participant registration to post-event follow-up.
  • Participants may join from any remote location.
  • Connect the meeting to any Telepresence or video conference endpoint client.

Video and Content Sharing Integration: Meet Tom

Tom is the president of his organization. His group has worked many months implementing exciting new changes. Tom wants to share this information with all 3000 members of the organization. Using WebEx Event Center, Tom can connect with shareholders and employees alike in different locations. He can stream live high-definition video while sharing easy-to-read documents with his participants.

Host Controls: Meet Jim

Tom can assign Jim as an alternate host so that Jim can help Tom host a successful meeting. As the alternate host, Jim can manage the attendees' participation while Tom conducts the meeting. For instance, Jim can mute all participants before the meeting begins so that if Louis joins the meeting and forgets to mute his audio, Tom will not be interrupted by background noise from Louis's connection. At the end of Tom’s presentation, if he wants to open the call for questions, Jim can open the Q&A panel so attendees can ask questions and Jim can respond to them for all attendees to hear.
Q&A Panel Screen on WebEx Mobile App

WebEx Training Center

WebEx Training Center is the ultimate solution for a virtual classroom-on-the-go. Use Training Center to:

  • Administer tests
  • Conduct breakout sessions
  • Conduct group polls
  • Host Q&A sessions
  • Offer live interactive training
  • Provide interactive learning modules
  • Assess attentiveness
  • Record training sessions for future use

Teaching Tools: Meet Professor Kline

Professor Kline wants to connect her students face to face without the hassle of searching for the right location. With WebEx Training Center, Professor Kline can teach her course virtually. Students can connect to each other whether they are traveling internationally or right next door. Professor Kline can host lecture sessions, and when it’s time for midterms she can upload her test right to the WebEx platform. Students can take it at their own pace or with a set time limit. She can assign groups to their own meeting rooms for breakout sessions, then bring the class back together as one.
Group Assignment Screen on WebEx Mobile App

On Demand Training Sessions: Meet Joe

Joe wants to introduce a new procedure to 700 employees from multiple shifts. With WebEx Training Center, Joe doesn’t have to personally train each shift or employee individually. Instead, Joe can record a training a session with demonstrations, guides, and other training materials. His employees will be able to learn at their own pace with a pre-recorded training session available for playback at any time. Joe will save time and money by choosing WebEx training center.

WebEx Collaborative Meeting Room (CMR)

Connect multiple groups of people using WebEx CMR. CMR works with WebEx Meeting Center to allow you to connect your WebEx meeting to any Telepresence or any other supported video end-point device. With CMR you will be able to connect and share content with groups of people in conference rooms as well as participants from remote locations.

Telepresence Collaboration: Meet Ann

Ann holds staff meetings once a week with her employees, but she is currently attending a month-long work conference in Hong Kong. With CMR, Ann can connect with her employees remotely. When Ann schedules a WebEx meeting, her employees can go into any conference room with a video end-point system to join the conference. Ann will be able to connect face to face with her employees to share updates.

Off-site connection: Meet Ryan

Ryan is one of Ann’s employees. Ryan is at home sick the day of the staff meeting, but he doesn’t want to miss it. Ryan can join the WebEx meeting from home through the web on his computer, or his mobile or tablet device, or connect to audio using the number provided in his meeting invitation. Once he joins, he will connect to Ann in Hong Kong and his colleagues in the conference room at the office.




Keywords:audio, CMR, PersonalRoom, Meeting, PCN, WEBEX   Doc ID:57742
Owner:Kathy C.Group:University of Chicago
Created:2015-10-23 16:00 CDTUpdated:2017-05-15 10:17 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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