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Workday - Payroll FAQ

How do I change my state allowances?

How do I complete my Federal W4?

How do I add or update my contact information, phone numbers, and email addresses?

How do I view my pay advices?

How long will it take for my payments to be issued as a direct deposit?

How do I access my W2 information?

When can I view my paycheck information?

What do the deductions I see on my pay slip mean?

How do I update my payment elections?

Where can I find Biweekly Payroll Adjustment Form?

Can the Biweekly Payroll Adjustment form be scanned?

Where do I send employment verifications?

I have a question about work study (hours, pay distribution, etc.).

What are the payroll closing dates?

Where can I get the payroll calendar?

How do I change my password in Workday?

Will an employee be paid for unapproved time in UChicago Time?

I have questions about my garnishment (IRS, child support, wage garnishment)

I don’t know if I am getting a paper check or direct deposit.

Can I claim Exempt on a federal W4 form in Workday?

Can I still submit a paper direct deposit form?

Can I submit a paper Federal W4 form?

I cannot log in to UChicago Time (Time and Attendance)

Can I still submit a paper time card?

Can Student Casual forms be submitted?

Can I still submit a Biweekly Additional Payment form or a Monthly Extra Service Form?

When (what time) will payroll close?

Why is my marital status shown incorrectly?

If my pay comes through as a check, where can I get it?


How do I change my state allowances?

Download paper Illinois Department of Revenue Form IL-W-4: Employee’s Illinois Withholding Allowance Certificate and Instructions. Submit paper W4 form to Payroll, 6054 S Drexel, 3rd Floor, Chicago IL 60637

You can view and confirm tax elections by clicking Pay > Tax Elections in Workday.

How do I complete my Federal W4?

  1. At the bottom of the screen, click Complete Federal Withholding Elections for University of Chicago.
  2. On the next screen, choose the date when you want the new tax election to take effect, and click OK.
  3. Complete the electronic W4 form.
  4. Select I Agree.
  5. Click OK.

How do I add or update my contact information, phone numbers, and email addresses?

  1. Click Personal Information > Contact > Edit.
  2. To update your primary address and phone number information, click the edit icon (looks like a piece of paper with a pencil).
  3. Enter the effective date for when the change should take place, update the information, and click Done.
  4. If you need to add additional information, click the + icon, enter the effective date for when the change should take place, enter the new information, then click Done.

How do I view my pay advices?

All pay advices for 2015 or later can be viewed in Workday:

  1. Click Pay > Payslips.
  2. Click the pay period of the payment you wish to view.

For payments before 2015, individuals will need to visit the Employee Self Service site.

  1. Click Paycheck > View Pay Stub Detail.
  2. Choose the pay advice you wish to view by selecting the date in the Pay Date - Chk/Adv No. drop-down field.

If you are a terminated employee, or to see pay advices more than two years old, you will need to contact the Payroll listhost.

How long will it take for my payments to be issued as a direct deposit?

It can take up to two pay cycles for direct deposit information to be verified. Paper checks will be issued while this information is being verified. To find out where you pick up your checks see If my pay comes through as a check, where can I get it? in this FAQ.

How do I access my W2 information?

Former employees who need a copy of their 2014 (or prior year) W2 can email w2form@uchicago.edu.

W2 information for tax years 2007 - 2014 can be found at the Employee Self-Service site:

  1. Click Paycheck > View W-2 Form.
  2. Select the tax year to view by choosing the year in the W-2 Form For Tax Year drop-down field.

When can I view my paycheck information?

This information can be viewed the day after a payroll closing, usually the Wednesday after a closing for bi-weekly employees, or the Monday after a closing for monthly employees. See the Payroll Calendar for closing dates and paydays.

What do the deductions I see on my pay slip mean?

See the Payroll Deduction Listing.

How do I update my payment elections?

Click Pay > Payment Elections

  • To change account information, click Change Account in the Account
  • To add a primary or additional account, click Add Account.
  • To change how your pay is distributed between accounts, click Change Election in the Payment Election

There are two default pay types in the Payment Elections section:

Regular is for all regular payroll payments. Any regular payroll payments will be paid to the accounts selected under this payment election.

Expense Reimbursement is used only for reimbursements issued through the payroll system.

  1. To change what accounts are used for the specific pay types, click Change Election next to the Pay type (Regular or Expense Reimbursement) that you wish to update.
  2. If no payment elections are already entered, you may need to click the + icon to add an account payment election. You will need to do this to add an additional account under the Payment Election as well.
  3. Complete the following required fields when you add a Payment Election line:
    1. Country: the country from which the account originates, for example the United States
    2. Currency: U.S. dollars (USD)
    3. Payment Type: direct deposit or check
    4. Account: select the account that was added in the step 3.
  4. In the next section, choose your allocations:
    1. Choose Balance if the remaining balance should be sent to this account.
    2. Choose Amount to specify a specific dollar amount to be paid to the account.
    3. Choose Percent to specify a percentage to be paid to the account.

Example: You receive a net payment of 1000. You want your regular pay allocated between three accounts:

You want 200 to be paid to Account 3, 10% paid to Account 2, and the remaining balance paid to the primary account.

This means you will need three sections under the Regular pay type Payment Election.

  1. For Account 3, select Amount, then enter 200.
  2. For Account 2, choose Percent, then enter 10.
  3. For the primary account, choose Balance. You do not need to type a value here.

Your pay will be distributed among the accounts:

  1. 200 will be paid to Account 3.
  2. 100 (10% of 1000) will be paid to Account 2.
  3. 700 (the remaining balance) will be paid to the primary account.

Where can I find Biweekly Payroll Adjustment form?

The Biweekly Payroll Adjustment Form can be found at the Financial Services website.

Can the Biweekly Payroll Adjustment form be scanned?

Yes. The form can be emailed to the Biweekly Payroll Coordinator.

Where do I send employment verifications?

Employment verification requests should go to Employment Verification. Phone: 773.702.1201. Fax: 773.834.1451.

I have a question about work study (hours, pay distribution, etc.).

Questions about work study should be directed to Student Employment.

What are the payroll closing dates?

View the Payroll Calendar with biweekly and monthly closing dates. Please note that payroll does not have published deadlines. All transactions that are fully approved by noon on the closing date will be processed.

Where can I get the payroll calendar?

The Payroll Calendar can be found on the Financial Services.

How do I change my password in Workday?

Your Workday password is your CNetID password. Please go to the Get a New CNet Password / Passphrase page if you need to change your password.

Will an employee be paid for unapproved time in UChicago Time?

Yes. It is not a requirement for time to be approved for it to pay.

I have questions about my garnishment (IRS, child support, wage garnishment)

Contact Frances Schwick in the Bursar’s Office by email or at 2-7078.

I don’t know if I am getting a paper check or direct deposit.

In Workday, go to the landing page. Click Pay > Payslips > View. Your direct deposit or check information is at the bottom of the pay slip.

Can I claim Exempt on a federal W4 form in Workday?

Yes. Claiming exempt on the federal W4 form is allowable in Workday.

Can I still submit a paper direct deposit form?

No. To set up direct deposit in Workday, click Pay > Payment Elections > Add Account.

  1. Make sure all allocations add up to 100%.
  2. Complete the banking information and click OK.

Can I submit a paper Federal W4 form?

No. This should be completed directly in Workday.

Click Pay > Withholding Elections. Indicate the effective date. Enter the withholding information and click OK.

I cannot log in to UChicago Time (Time and Attendance)

Contact UChicago Time Support.

Can I still submit a paper time card?

Yes. Please send paper time cards to Payroll Services at 6054 S. Drexel Ave – 3rd Floor.

Can Student Casual forms be submitted?

No. Former Student Casual payments should be submitted as Period Activity Pay or One-Time payments in Workday.

Can I still submit a Biweekly Additional Payment form or a Monthly Extra Service Form?

No. These payments should be submitted as Period Activity Pay or One-Time payments in Workday.

When (what time) will payroll close?

Generally, payroll will close at noon on the Tuesday before Friday payday for biweekly payroll employees, and at noon on the Thursday one week prior to payday for monthly payroll employees.

Why is my marital status shown incorrectly?

For pay purposes, the marital status that is listed in the personal information has no bearing on federal and state withholding. Please ensure that your allowances are correct under Pay > Withholding Elections.

If my pay comes through as a check, where can I get it?

Checks are distributed through the Bursar’s Office to the departments. Check in with your HR partner in your department to arrange for check pickup or delivery.




Keywords:w4, allowances, direct_deposit, w2, elections, bi-weekly_adjustment_form, verifications, work_study, garnishment, exempt, student_casual, biweekly_additional_payment, monthly_extra_service, marital_status   Doc ID:45895
Owner:Christine T.Group:University of Chicago
Created:2014-12-31 17:11 CDTUpdated:2017-04-18 12:52 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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