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Security Tools - Identity Finder - Automatic Scan Remediation Quick Reference

This document provides information on how to identify and remediate potential matches of confidential University data on UChicago departmental machines to reduce risk of data exposure. NOTE: The instructions are for computers running the Windows operating systems, but are relevant for machines running OSX (Macintosh).

Logging In

Step 1: Open Identity Finder

Click the Identify Finder icon on the taskbar .

Step 2: View Search Results

The results of the search are displayed in the a) Search Results Pane and, along with the b) Preview Pane and the c) Properties Pane, provide all of the relevant information about the result including the full path to its location, the type and value of the result, a preview of that result in context, and many other details.
IDF search results pane

Select the Status Window from the display section of the Main group to provide a real-time summary of your current search.
IDF status window
IDF status window-b

Remediating Results

Helpful Shortcut: Double-click any selected result (location) to open the document. Launch IDF launch icon will also do this.

Helpful Shortcut: Collapse All Rows IDF Collapse all rows allows you to remediate multiple file with one action. You can select multiple results (using the checkboxes) and then an associated action.

Step 3: Remediate Search Results
IDF remediation screen

The process for making business decisions about the file:

A. Is the file no longer needed?
Action: SHRED (deletes the file)

B. Is it a false positive?
Action: IGNORE (select whether or not to Ignore the particular match or the entire file location)

C. Is the file needed on your workstation, but it has confidential data, and the document is still usable without that confidential data?
Action: SCRUB (the confidential data will be replaced with Xs and dashes (e.g., xxx-xx-xxxx)

Note: This action is not relevant for all file types.

D. Is the file needed and can it be moved off the workstation to a file server (such as a departmental share or a personal share on TANK)?
Action: Move the file to the appropriate place OFF the workstation.

Step 4: Save any unresolved results: Yes
IDF Save Result

Enter a file name. Such as "Feb results"
IDF Save as

You will need to enter a password. Then close the application.

Step 5: Send the Results Back
Close the application so the results are sent to the Identity Finder Console. This should then reflect the work you did remediating results. After an automatic scan the results appears as an icon on the taskbar. Questions can be sent to IDF Project Support Team: Email: idf@uchicago.edu.

See Also:




Keywords:IDF confidential scrub shred IDF data security   Doc ID:38905
Owner:Rosa M.Group:University of Chicago
Created:2014-04-01 12:51 CSTUpdated:2015-01-13 11:56 CST
Sites:University of Chicago, University of Chicago - Sandbox
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