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Security Tools - Identity Finder - Remediation Quick Reference - For Non IT Services Supported Systems

This document provides information on how to identify and remediate potential matches of confidential University data on UChicago departmental machines to reduce risk of data exposure. NOTE: The instructions are for computers running the Windows operating systems, but are relevant for machines running OSX (Macintosh).

Logging In

Step 1: Open Identity Finder

Click the Identity Finder icon on the desktop or go to Start >All Programs >Identity Finder.

Step 2: Create Your Identity Finder Profile

The first time you use Identity Finder, a dialog box appears to create a New Identity Finder Profile. We suggest using your CNet password.
IDF Create Password

Every time you start Identity Finder you will be asked to sign into your Profile. The Identity Finder Profile saves all your settings, including those items you mark in your "Ignore List" as false positives.

Performing A Search

Step 3: Perform a System Cleanup

Select the System Cleanup icon from the Digital Shredders section of the Tools group. This will remove Internet Cookies, Temporary Internet Files, and Recycle Bin items so they do not show up in your search results.
IDF cleanup screen

Step 4: Start a Search

Select the Start Search button from the Search section of the Main group. The search will automatically scan your drive with the settings set for supported machines. You can continue to work while the search is running. You can also start the remediation process while the search is still underway.
IDF start a search

Select the Status Window from the display section of the Main group to provide a real-time summary of your current search.
IDF status window
IDF status window-b

Step 5: View Search Results

The results of the search are displayed in the a) Search Results Pane and, along with the b) Preview Pane and the c) Properties Pane, provide all of the relevant information about the result including the full path to its location, the type and value of the result, a preview of that result in context, and many other details.
IDF search results pane

Remediating Results

Helpful Shortcut: Double-click any selected result (location) to open the document. Launch IDF launch icon will also do this.

Helpful Shortcut: Collapse All Rows IDF Collapse all rows will allow you to remediate multiple file with one action. You can select multiple results (using the checkboxes) and then an associated action.

Step 6: Remediate Search Results


The process for making business decisions about the file:

A. Is the file no longer needed?
Action: SHRED (deletes the file)

B. Is it a false positive?
Action: IGNORE (select whether or not to Ignore the particular match or the entire file location)

C. Is the file needed on your workstation, but it has confidential data, and the document is still usable without that confidential data?
Action: SCRUB (the confidential data will be replaced with Xs and dashes (e.g., xxx-xx-xxxx)

Note: This action is not relevant for all file types.

D. Is the file needed and can it be moved off the workstation to a file server (such as a departmental share or a personal share on TANK)?
Action: Move the file to the appropriate place OFF the workstation.

Step 7: Send the Results Back
Close the application to send the results to the Identity Finder Console. This should then reflect the work you did remediating results.

Questions can be sent to IDF Project Support Team.

See Also:

Security Tools - Identity Finder

Keywords:IDF, confidential, scrub, shred   Doc ID:34652
Owner:Rosa M.Group:University of Chicago
Created:2013-10-22 12:39 CDTUpdated:2017-04-27 11:41 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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