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SharePoint 2010 - Creating Alerts
This article explains what alerts are and how to use them to stay informed of changes to SharePoint content.
Alerts are a great way to keep track of the changes your teammates make to documents and lists on your site. You can use alerts to receive an email notification when content is added or modified on your site. Site administrators also have the ability create alerts for other members of the site.
- Browse to the list or library where you want to subscribe to an alert.
- In the list or library tools ribbon, click the Alert Me button.
The New Alert window appears
- In the Alert Title box, enter a name for the alert.
Make the name something meaningful to you.
- If you are a site administrator you have the option of subscribing other site members to alerts by entering their names in the Send Alerts To box. If you do not have this permission you will not see section.
Site owners may want to subscribe multiple users to an alert to make sure they get important updates, as well as encourage them to contribute to a discussion board, blog, or wiki. Users can still opt out by modifying settings in their Alert settings.
- In the Change Type section, specify the types of changes to be alerted on.
- In the Send Alerts for These Changes section, optionally filter the alerts that are sent.
The options you see here vary based on the kind of list you're working with. For example, a task list allows you to receive an alert when a task is marked complete or anytime a high-priority task changes.
Any time users say they need a workflow to receive notification, try an alert first. You'd be surprised at how often alerts provide the options that are needed.
- In the When to Send Alerts section, specify when the alerts should be sent.
- Click OK to create the alert.