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SharePoint 2010 - About Groups and Permissions

This article explains the default groups for a template site and the permissions granted to them in SharePoint 2010.

SharePoint groups enable you to manage access for sets of users instead of individual users. SharePoint groups are usually composed of many individual users, but a group can also hold one or more Windows security groups. For example, you might add the Windows security group for your team to a SharePoint group, to grant access to the whole team at the same time. When you add users or Windows security groups to a SharePoint group, the added users are assigned the same permission level.

When a new template site is provisioned three SharePoint groups are created to control access to the site. These groups and their default permissions levels are:

  • <site name> Owners - Full control
  • <site name> Members - Contribute
  • <site name> Visitors - Read

Site owners and site collection administrators can create additional groups if they are required and assign the appropriate permissions to those groups. The table below outlines the permissions granted to the default SharePoint roles.

LIST PERMISSIONS DESCRIPTION DEPENDENT PERMISSIONS Full Control Design Contribute Read Limited Access View Only
Manage Lists Create and delete lists, add or remove columns in a list, and add or remove public views of a list. View Items, View Pages, Open x x        
Override Checkout Discard or check in a document which is checked out to another user. View Items, View Pages, Open x x        
Add Items Add items to lists, add documents to document libraries, and add Web discussion comments. View Items, View Pages, Open x x x     
Edit Items Edit items in lists, edit documents in document libraries, edit Web discussion comments in documents, and customize Web Part Pages in document libraries. View Items, View Pages, Open x x x     
Delete Items Delete items from a list, documents from a document library, and Web discussion comments in documents. View Items, View Pages, Open x x x     
View Items View items in lists, documents in document libraries, and Web discussion comments. View Pages, Open x x x x   x
Approve Items Approve a minor version of a list item or document. Edit Items, View Items, View Pages, Open x x       
Open ItemsView the source of documents with server-side file handlers.View Items, View Pages, Open x x x x   
View VersionsView past versions of a list item or document.View Items, Open Items, View Pages, Open x x x x   x
Delete VersionsDelete past versions of a list item or document.View Items, View Versions, View Pages, Open x x x     
Create AlertsCreate e-mail alerts.View Items, View Pages, Open x x x x   x
View Application PagesView Forms, Views, and Application Pages. Enumerate ListsOpen x x x x x x
SITE PERMISSIONS DESCRIPTION              
Manage Permissions Create and change permission levels on the Web site and assign permissions to users and groups.View Items, Open Items, View Versions, Browse Directories, View Pages, Enumerate Permissions, Browse User Information x         
View Web Analytics DataView Reports on Web Site UsageView Pages, Open x         
Create SubsitesCreate subsites such as team sites, Meeting Workspace sites, and Document Workspace sites. View Pages, Browse User Information, Open x         
Manage Websites Perform all administration tasks for the Web site as well as manage content.View Items, Add and Customize Pages, Browse Directories, View Pages, Enumerate Permissions, Browse User Information, Open x         
Add and Customize Pages Add, change, or delete HTML pages or Web Part pages, and edit the Web site using a Microsoft SharePoint Foundation-compatible editor. View Items, Browse Directories, View Pages, Open x x       
Apply Themes and BordersApply a theme or borders to the entire Web site. View Pages, Open x x       
Apply StyleSheetsApply a style sheet (.css file) to the Web site. View Pages, Open x x       
Create Groups Create a group of users that can be used anywhere within the site collection. View Pages, Browse User Information, Open x         
Browse Directories Enumerate files and folders in a Web site using an interface such as SharePoint Designer or Web-based Distributed Authoring and Versioning (Web DAV). View Pages, Open x x x     
View PagesView pages in a Web site.Open x x x x   x
Enumerate Permissions Enumerate permissions on the Web site, list, folder, document, or list item.View Items, Open Items, View Versions, Browse Directories, View Pages, Browse User Information, Open x         
Browse User Information View information about users of the Web site.Open x x x x x x
Manage Alerts Manage alerts for all users of the Web site View Items, Create Alerts, View Pages, Open x         
Use Remote Interfaces Use Simple Object Access Protocol (SOAP), Web DAV, or SharePoint Designer interfaces to access the Web site. Open x x x x x x
Use Client Integration Features Use features such as launch client applications, without this permission users will have to work on documents locally and upload their changes Open, Use Remote Interfaces x x x x x x
Open Open a Web site, list, or folder to access items inside that container. No dependent permissions x x x x x x
Edit Personal User Information Allow a user to change his or her own user information, such as adding a picture. Browse user information, Open x x x     
PERSONAL PERMISSIONS DESCRIPTION              
Manage Personal Views Create, change, and delete personal views of lists. View Items, View Pages, Open x x x      
Add/Remove Personal WebParts Add or remove private Web Parts on a Web Part Page. View Items, View Pages, Open, Update Personal Web Parts x x x      
Update Personal WebParts Update Web Parts to display personalized information. View Items, View Pages, Open x x x      

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Keywords:"Share Point" collaboration Permissions   Doc ID:32621
Owner:Joe M.Group:University of Chicago
Created:2013-08-08 12:04 CSTUpdated:2013-12-24 13:45 CST
Sites:University of Chicago, University of Chicago - Sandbox
Feedback:  13   5