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Office 2007 - Encrypting Files with Password Protection
This article explains how to encrypt and add a password to files in Microsoft Office 2007. The process is consistent across the core Office products of Word, Excel, and PowerPoint. The example uses Excel 2007.
Documents such as Excel workbooks often contain confidential University of Chicago data, (i.e. financials, payroll, or employee information). To protect this information when sharing a workbook, you can save it with a password to prevent it from being opened by unauthorized individuals.
Note: do not supply the password electronically when sending protected documents via email.
- Click the Office button, then Save As.
- Click Tools, and then click General Options...
- Do one or both of the following:
- If you want reviewers to enter a password before they can view the document, type a password in the Password to open field.
- If you want reviewers to enter a password before they can save changes to the document, type a password in the Password to modify field.
- Click OK when completed and click the Save button.
Note: Office 2010 employs a different method of general encryption. See Office 2010 - Encrypting Files with Password Protection for more details.
See also: University of Chicago HR policy 601 - Treatment of Confidential Information