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Outlook 2011 for Mac - Create and Edit a Contact Group (formerly Distribution Lists)

This article explains how to create and edit a contact group in Outlook 2011 for Mac. In previous versions of Outlook, this was known as a distribution list.


A contact group is a grouping of email addresses collected under one name. A message sent to a Contact Group goes to all recipients listed in the group. You can include Contact Groups in messages, task requests, meeting requests, and in other Contact Groups. There is no maximum number of names you can include in a Contact Group.

Create a Contact Group with New Names or Names in the Address Book

  1. Click the Outlook menu at the top of the screen and open Preferences.
    Outlook Menu with Preferences Option

  2. Click General.
    Outlook Preferences

  3. Make sure Hide On My Computer folders is unchecked.
    General Folder Preferences Settings

  4. In Contacts, on the Home tab, in the New group, click Contact Group.
    New Contact Group

  5. Name the group in the Name field at the top.
  6. Double-click the list under Name or E-mail and enter the name or email of the contact you would like to add.
  7. Do this for each person whom you want to add to the Contact Group, and then click Save & Close. The Contact Group is saved in your Contacts folder under the name that you chose.
    Add Contacts Editor

Edit a Contact Group

  1. In Contacts, open the Contact Group.
    Outlook Contacts Overview

  2. To change the group name, edit the text.
  3. To remove a member from the group, highlight the name, then click Remove from the toolbar.
    Member Removal Option

  4. To add a member to the group, either click thhttps://knowledgebase.uchicago.edue Add button on the toolbar, then enter the name and email address. (You can also double-click within a blank name field to add members.)
  5. Click Save & Close when edits are complete.
    xMail Overview



Keywords:email, listing, delete, xmail   Doc ID:27281
Owner:Dan K.Group:University of Chicago
Created:2012-11-07 10:59 CDTUpdated:2017-05-22 09:40 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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