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Short Term Access Overview

This article provides an overview of the Short Term Access program and card.

To obtain a STA card, send a printed and signed Short Term Access Request Form to Identity & Privileges Office (IPO) in the Regenstein Library – OR – email the completed form to: IPO@uchicago.edu. Please allow 7-10 business days to receive the printed cards. NOTE: cards expire 1 year from the creation date.

Policy: The Short-Term Access program provides building access to visitors on campus who require short-term access (less than two weeks) AND employees who need to move into their office space prior to their start date WHEN such visitors or employees cannot access the Identity Privileges Office (IPO). During the normal course of business, the IPO should be used to request and receive University identity cards. However, the need for short-term access outside of the IPO's business hours occasionally arises, and this program accommodates such needs.

The satellite offices frequently need to provide short-term access to contractors, visiting scholars, vendors, visiting athletic teams, performers, community members and others who need access to university card tap or swipe services for less than two weeks. Creating Campus Cards for each individual is not feasible or cost-efficient. Short-Term Access Cards can be distributed, collected and re-used for various purposes. The STA records will be included in the existing building access data feeds on their regular schedule.

Rules and Usage: STA Cards can be distributed to visitors on campus who have a relationship with your department. STA Cards are not for use by people who are eligible for a UChicago Card. It is the responsibility of the local departmental STA Administrator to manage and monitor their cards.

Visitors should know that the short-term access card is theirs alone to use, but it remains the property of the University and must be shown on demand and returned to the department after it's no longer required. It is not transferable under any conditions. The card should not be lent to any other person. Each person with a Short-Term Access Card must also carry another form of government photo identification at all times while at the University. This identification must be produced upon request along with their Short-Term Access Card.

Cost of Cards: The department will be charged $25 for each card.

Building Access: The local building manager will need to provide access to the STA via CBORD-Access or Continuum applications.

Information to be collected by the department's STA Administrator from the Sponsor/Visitor:

  • Sponsor
  • Card ISO and RFID Numbers
  • * First Name
  • * Last Name
  • * Birth Date
  • * Gender (M, F, U)
  • * Business Purpose
  • * Start Date
  • * Return Date

*Stored locally with the department, not in the STA database.

NOTE: the cards will be re-used by the department, and are not specific to a person. The department can store the other info independently of the STA interface.




Keywords:"short term access card" sta card   Doc ID:26281
Owner:Astrid F.Group:University of Chicago
Created:2012-08-29 15:37 CSTUpdated:2016-05-09 11:36 CST
Sites:University of Chicago, University of Chicago - Sandbox
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