Topics Map > University of Chicago > IT Services > Accounts, Identity, & Security > Identity Management

Campus Card Help

This article explains how to use the Campus Card interface.

Search and Search Results Screen Help

Create and Maintain Screen Help

Fields on Screen

Fields on back of Campus Card

Campus Card Types

Buttons: Add Service, Save, Renew

Navigation Taskbar

Support

Campus Card FAQ

Search and Search Results Screen Help

Search screen: CCI begins with a search to try to reduce duplicates in the database. Search by the best known information. Tip: You can use the * wildcard

  • First, Middle and Last Names
  • Birth Month and Day
  • CNetID
  • ChicagoID
  • StudentID
# Search Field Description
1 First Name Official/Legal name on file
2 Middle Name Official/Legal name on file (to be used with name search)
3 Last Name Official/Legal name on file
4 Birth Month/Day Month and day of birth (to be used with name search)
5 CNetID / UCHAD ID CNetID or Hospital ID
6 ChicagoID 9 digit code ending with a letter
7 StudentID 6 digit code generated for every student in the University Community

Search Results screen: Lists the matching info in alphabetical order - limit of 25 records

  • Online Directory link available to verify data
  • If person is eligible for a UChicago Card, then they are NOT eligible for a Campus Card
  • If you see the person listed, and they are not eligible for a UChicago Card, click on the name to maintain the record.
  • Can't find the person listed? Then click No Match to add the person into the database.
# Search Results Field Description
1 Name Combination of First, Middle, Last Official/Legal names
2 Birth Date Month and day of birth date (mm/dd)
3 UChicago Card? Y/N flag indicating if person is eligible for a UChicago Card (and thus not for a Campus Card)
4 CNetID / UCHAD ID CNetID or Hospital ID
5 Affiliations LDAP Affiliations
6 Payroll Department Staff's dept per HR
7 FERPA Y/N flag indicating if student has FERPA protection
8 ChicagoID 9 digit code ending with a letter
9 Search Directory Link to the individual's UChicago Directory entry

Create and Maintain Screen Help

Create a New Individual: displays existing record in the database.

  • Search fields will be populated (name fields)
  • Enter required fields
    • Legal Name (Campus Card name based on these fields)
    • Birth Date
    • Gender
    • Card Classification
    • Sponsor's CNetID (link to Online Directory if needed)
    • Some identifying info (phone, email and/or address)
  • Click on Save - This will create the record -AND- add your local service (since this is an ‘add' function)

Maintain an Individual: displays existing record in the database.

  • VERIFY this is the record you want to update!

  • Three reasons to maintain an existing record:
    • Add your local service to a person who is already in the database, but does not have a Campus Card
    • Add your local service to a person who already has a Campus Card
    • Update information: Class or Expire for a yet-to-be-printed card; other info to be saved
  • Enter required fields as needed
    • Names
    • Birth Date
    • Gender
    • Card Classification (if not already selected)
    • Sponsor's CNetID (you can look up a CNetID in the Online Directory using link in last column)
    • Some identifying info (phone, email or address)
  • Notes field: shared space for all Service Groups. It is strongly recommended you include your CNetID and the date when adding information!
    • Note if you want to reduce Expiration Date
    • Note emergency contact info (though it should be stored in local application)
    • Do not delete notes by another Service Group!

Fields on Screen

# Field Description
1 First Name Official/Legal name. Name printed on Campus Card is based on this. Use title case (upper and lower).
2 Middle Name Official/Legal name. Name printed on Campus Card is based on this. Use title case (upper and lower).
3 Last Name Official/Legal name. Name printed on Campus Card is based on this. Use title case (upper and lower).
4 Birth Date (Month) Month of birth (mm)
5 Birth Date (Day) Day of birth (dd)
6 Birth Date (Year) Year of birth (yyyy)
7 Gender Check one: Male / Female / Undeclared
8 Card Class Temporary, Family, Contractor (See chart below)
9 Expiration Date Exact Expire Date will be determined when Campus Card created at the IPO carding station
10 Reduce Expire Check to reduce the maximum period, then enter the Expire date you need. Use 'Notes' field for instructions if Expire Date should be other than maximum per Card Classification.
11 Sponsor (CNetID or UCHAD ID) Who has requested this person to have the local service? Must be a UChicago or UChicago Hospital employee, thus must have a CNetID or UCHAD ID
12 Personal Email Home or business email for identification purposes (not UChicago email)
13 Personal Phone Home or business phone for identification purposes (not UChicago phone#)
14 Home Address (1) Home or business address (for identification purposes) - line 1 (Address is not required, but strongly encouraged!)
15 Home Address (2) Home or business address - line 2
16 City Home or business city for above address
17 State Home or business state for above address
18 Zip Home or business zip for above address
19 Notes 500 character text field to store emergency contact or any other data
20 Photo image Campus Card photo with watermark
21 ChicagoID 9 digit code ending with a letter. They are generated for every individual in the University Community.
22 CNetID / UCHAD ID CNetID or Hospital ID
23 Card Class Temporary, Family, Contractor, Affiliate (See chart below)
24 Card State Status of current Campus Card
25 Card Expiration Expire Date printed on current Campus Card
26 Card Services The entry/update date, Service Name and operator CNetID for when services were added/updated

Fields on back of Campus Card

# Fields on back of Campus Card Description
1 ISO# International Organization for Standardization (used for swiping)
2 Barcode Used by Library application
3 RFID Radio Frequency ID number (used for tapping)

Campus Card Types

Campus Card Type Definition Examples Max
Family Relatives of University faculty or staff who have been granted special privileges. Spouse or other family members of faculty/staff who have library privileges; grandparents who provide family support to Resident staff. 2 years
Contractor Individuals who provide consulting and other short-term or limited services to the University, and who are not on the University payroll. Facilities construction and janitorial staff, long-term caterers. Other office and technical support contractors; other vendors who may be on site more than three days. 1 year
Temporary Individuals who provide work or services to the University, and who are on the University payroll, but not eligible for the UChicago Card. Others who need access to University services. HR- or TAG-created Temporary/Casual staff. Visiting professors, community members who have been granted special privileges, non-UChicago student interns. 1 year

Buttons

  • Add Service:
    • validates all fields and saves the record
    • also updates the date and operator CNetID for this service
  • Save:
    • validates all fields and saves the record
  • Renew:
    • validates all fields and saves the record
    • expires the card by:
      1. changing the card state from Active to Pending
      2. allowing Expiration Date to be reset
    • does not update the date and operator CNetID for this service
    • To change a classification or Expiration Date after a card has been printed:
      1. Renew the record
      2. Update the Class and/or Expiration Date
      3. Save

Navigation

Menu | Restart | Search Results | Reports | Help | How to Logout

  • Menu - return to UCAT menu
  • Restart - clears out the prior search fields
  • Search Results - return to prior results list
  • Reports
    • List of Accounts: lists records in your Service Group for the Entered Date range
    • Expiring Accounts: lists records in your Service Group for the Expiration Date range
  • Help - includes links to FAQ screen
  • How to Logout - instructions depending on the browser you are using

Support

CCI support email list: CampusCard@lists.uchicago.edu

See Also:




Keywords:"campus card interface" cci "limited purpose"   Doc ID:25304
Owner:Astrid F.Group:University of Chicago
Created:2012-07-26 13:41 CSTUpdated:2016-09-12 14:22 CST
Sites:University of Chicago, University of Chicago - Sandbox
Feedback:  1   0