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Email Options

This article explains available email account options for faculty, staff, and students claiming a CNetID.

Emailing Sensitive or Confidential Information

If you handle sensitive information, such as student information, patient information, human resource information, or grant data, you must not forward these communications to a non-university service, but you may forward to a departmental service. For more information about the university's policy on the treatment of confidential information, see section U601 of the Personnel Policy. You can find more information about email can be found in the Service Catalog.

Faculty and Staff

  • We strongly recommend faculty use xMail. xMail is a free, secure, and reliable service that offers central email, calendar, notes, and contact management tools. You can access xMail online from anywhere at UChicago xMail or using clients such as Outlook, Apple Mail+iCal+Contacts, or, for simple mail without calendaring, Thunderbird. It is the most-used collaborative environment at the university. Using xMail, campus communications do not pass through servers outside the university. xMail should be your choice if you handle sensitive information.
  • If you do not handle sensitive data, or you do not need the campus calendaring tools xMail offers, you may select G Suite (formerly known as Google Apps), which offers mail, calendaring, contacts, and sites.
  • If you work in a department that requires you to access your email from inside their domain, you can forward your mail to the departmental servers.

Graduate Students

  • We strongly recommend graduate students use G Suite (formerly known as Google Apps), which offers mail, calendaring, contacts, and sites.
  • If you handle sensitive data or need the campus calendaring tools, we recommend you use xMail.
  • If you work in a department that requires you to read your mail from inside their domain, you can forward your mail to the departmental servers.

Undergraduate Students

You may use G Suite (formerly known as Google Apps), which offers mail, calendaring, contacts, and sites. You may also forward to an external or departmental account if you have one.

See Also

Email Client Comparison




Keywords:calendar, xmail, outlook, exchange, webmail   Doc ID:24239
Owner:Adrian L.Group:University of Chicago
Created:2012-05-10 07:45 CDTUpdated:2017-03-16 16:51 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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