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Chalk - Enroll a User to a Course (Instructors)

This article explains how an instructor can manually enroll a user (Student, auditor, TA or other Instructor) into their Chalk course site.

Why Manually Enroll a User?

Chalk receives "data feeds" directly from the Registrar's office every two hours. So if a student is registered in a course, they will be automatically enrolled into the corresponding Chalk course site. However, an instructor has the option to manually enroll a student, auditor, TA, or another Instructor to their course. The only requirement is that the user must have a CNetID.

Manually Enrolling a User

  1. In the Control Panel, under Users and Groups, select Users.

  2. Click Find Users to Enroll
    Picture of Enroll User Button

  3. Under Username, click Browse (if you know the students CNetID, type it in the Username text box and skip to step 6.)

  4. Search by Username (same as CNetID), Last Name or Email Address, then click Go.

  5. Click the checkbox next to the desired user's name, then Submit

  6. The desired User's CNetID is now inserted into the Username textbox.

  7. Select the Role of the User as Student, TA or Instructor (see below for more detail information on these roles and other roles that are available).

  8. Click Submit. A confirmation message appears if the user was successfully enrolled.

Special note: If you receive the message "No User Matching the Search Criteria was Found", there are several reasons for this:

  • The user may already be enrolled. Search Control Panel > Users and Groups > Users to verify.
  • The student may have already been enrolled once and then dropped the course. If this is the case, please contact, as this type of enrollment must be done by the Chalk administrators.
  • Verify that you are clicking on the Find Users to Enroll button. This is a very common mistake, as this button can be easily missed.

Course Role descriptions

Course roles control access to the content and tools within a Chalk course. Each user is assigned a role for each course in which they participate. For example, a user with a role of teaching assistant in one course can have a role of student in another course.

Course Role Description
Instructor Instructors have access to all areas of the course and the Control Panel. This role is generally given to those developing, teaching, or facilitating the class. Instructors always have access to the course, even if it says “unavailable” next to the course name. When the word “unavailable” is seen next to the course name, it only means unavailable to students. Instructors have full rights to all aspects to the course,including all tools in the Control Panel.
Student Student is the default course role. Students have no access to the Control Panel.
Teaching Assistant The teaching assistant (or TA) role is that of a co-teacher. Teaching assistants are able to administer all areas of a course and Control Panel, just like an instructor. Their limitation is that they cannot delete an instructor from a course. Teaching assistants always have access to the course, even if it says “unavailable” next to the course name. When the word “unavailable” is seen next to the course name, it only means unavailable to students. Additionally, teaching assistants are not listed in the Course Catalog listing for the course.
Course Builder

The course builder role has access to most areas of the Control Panel. This role is appropriate for a user to manage the course without having access to student grades. A course builder can still access the course if the course is unavailable to students. A course builder cannot delete an instructor from a course.

Course builders have access to the areas of the Control Panel in the following list:

  • Course Files
  • Course tools
  • Users and groups
  • Customization
  • Packages and utilities
  • Help

A grader assists the instructor in the creation, management, delivery, and grading of items, such as tests and discussion board posts. A grader also assists the instructor with managing the Grade Center. A grader cannot access a course if it is unavailable to students. Graders have access to the areas in the Control Panel as follows:

  • Course Files
  • Course Tools
  • Evaluation
  • Grade Center
  • Packages and Utilities (limited access)
  • Help
Guest or Auditor Guests and Auditors have no access to the Control Panel. Areas within the course are made available to guests and auditors, but typically they can only view course materials. They do not have access to tests and assessments, or have permission to post on discussion boards.
Visitors, such as prospective students, alumni, or parents can be given the role of guest or auditor.

Keywords:manual drop student no matching blackboard faculty LMS Bb "change role" auditor   Doc ID:21328
Owner:LaQuanda J.Group:University of Chicago
Created:2011-11-17 16:20 CSTUpdated:2015-09-15 10:39 CST
Sites:University of Chicago, University of Chicago - Sandbox
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