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Audio Conferencing

This article explains centrally-provided audio conferencing services for the University.

General Choices Currently Available

Personal Conference Number (PCN) - Recommended option to host audio only calls.

If you set up a Personal Conference Number account on the University's WebEx site, you can conduct an on-demand audio conference anytime, anywhere. You can also use your PCN account numbers when scheduling regular WebEx meetings. Your PCN number will not change.

For additional information on how to set up your PCN click here.

To make an audio-only meeting using the PCN follow the steps below.

Host:

  1. Dial 866 *** ****
  2. Dial your host access code
  3. Press #
  4. Dial your Host PIN
  5. Press #

Attendee:

  1. Dial 866 *** ****
  2. Dial attendee access code
  3. Press #
  4. Press #

NOTE: The host access code allow the host to control the meeting using the Key Commands. If you would like to allow your attendees to join the meeting without the host please send an email to itservices@uchicago.edu and we will add that feature to your WebEx account.

Scheduled Web Meeting

Schedule a audio conference by using the WebEx productivity tool though Outlook or logging onto uchicago.webex.com.

The meeting access code and dial-in number will be provided in the meeting invite.

Note:

  • The meeting access code is unique to each meeting and will be different for each scheduled meeting.
  • If the meeting is reoccurring the meeting access code will not change.

Personal Meeting Room

Your meeting room is like your own personal conference room.

Begin a conference call in your personal meeting room by using one of the following options:

  • Click Meet Now using the WebEx productivity tool in Outlook to be placed directly in your meeting room. From there you can invite your participants.
  • Schedule a meeting in your personal meeting room using the WebEx productivity tool in Outlook.
  • Log on to uchicago.webex.com (click meeting center then enter room) to be placed directly in your meeting room. From there, you can invite your participants.

Once you've opened your personal meeting room you can provide your participants with the dial-in and your meeting access code found under "Meeting info". If you have pre-scheduled the meeting to your personal room your participants will have the dial-in number and your access code provided in the invite email.

Note:

  • Your personal meeting room access code will never change. The access code will be the same for any meeting you invite participants to.
  • The host must first open their personal meeting room before participants can join the conference.

Participants and host also have the option to join the conference by voice over computer (VoIP) or have the WebEx system dial out to them. To join via computer (VoIP) or have the WebEx system dial out to you, the participant or host will first have to join the meeting via the link provided in the meeting invite or open the WebEx app on their mobile/tablet/iPad device. They will then be provided with the additional audio connection options.

Setting Up Your Account

You must have a valid University Cost Center (or FAS) to set up an conferencing account. You do not need to create a new account if you already have a web conferencing account. To create a new account:

  1. Go to our sign up page
  2. Complete and submit the form

Setting Up a Conference

Once you have a conferencing account, you can manage your conferences by logging into the site your account was created under:

uchicago.webex.com
chicagobooth.webex.com
boothstudents.webex.com
uchicagohospitals.webex.com
uchicagogroup.webex.com
uchicagostudents.webex.com

Support/Training/Resources

Call 2-5800 or email itservices@uchicago.edu for questions or support.

Click here for Training and other resources.

Mobile Assistant

Applications for one-click access to conference calls are available for smartphone users. Follow the links to download the free application.




Keywords:Webex intercall cisco   Doc ID:19878
Owner:Kathy C.Group:University of Chicago
Created:2011-08-19 18:52 CSTUpdated:2017-01-03 13:23 CST
Sites:University of Chicago, University of Chicago - Sandbox
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