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Audio Conferencing

This article explains centrally-provided audio conferencing services for the University.

Available Options

You can set up an audio conference a few ways.

Personal Conference Number (PCN)

Our recommended option if you want to host audio-only calls.

If you set up a PCN account on the University's WebEx site, you can conduct an on-demand audio conference anytime, anywhere. You can also use your PCN account numbers when scheduling regular WebEx meetings. Your PCN will not change.

For additional information on how to set up your PCN, see How do I make an "audio-only" call?.

To open an audio-only meeting using your PCN, follow the steps below.

Host Instructions

  1. Dial 1-866-***-**** (your WebEx dial-in number, provided on the meeting invitation).
  2. Dial your host access code, followed by #
  3. Dial your Host PIN, followed by #

Attendee Instructions

  1. Dial 1-866-***-**** (your WebEx dial-in number, provided on the meeting invitation).
  2. Dial your attendee access code, followed by #
  3. Press # once more.

Note: The host access code allows the host to control the meeting using the Key Commands. If you would like to allow your attendees to join the meeting without the host please send an email to itservices@uchicago.edu and we will add that feature to your WebEx account.

Schedule a Web Meeting

See how to schedule an audio conference in the article Web Conferencing - Adding WebEx Productivity Tools To Outlook (Mac And PC Users) through Outlook or logging in to uchicago.webex.com.

The meeting access code and dial-in number is provided in the meeting invitation.

Notes:

  • The meeting access code is unique to each meeting and will be different for each scheduled meeting.
  • If the meeting is reoccurring the meeting access code will not change.

Personal Meeting Room

Your meeting room is like your own personal conference room.

Begin a conference call in your personal meeting room by using one of the following options:

  1. Click Meet Now using the WebEx productivity tool in Outlook to be placed directly in your meeting room. From there you can invite your participants.
  2. Schedule a meeting in your personal meeting room using the WebEx productivity tool in Outlook.
  3. Log in to UChicago WebEx.
  4. Click Meeting Center.
  5. Click enter room) to be placed directly in your meeting room.
  6. From your personal meeting room, you can provide your participants with the dial-in number and your meeting access code. These are found under Meeting info.
  7. If you have pre-scheduled the meeting in your personal room, your participants will have the dial-in number and access code in the their meeting invitation.

Note:

  • Your personal meeting room access code will never change. The access code will be the same for any meeting you invite participants to.
  • The host must first open their personal meeting room before participants can join the conference.

As a participants or a host, you have the option to join the conference by voice over computer (VoIP), or to have the WebEx system dial out to them. To join by VoIP, or have the WebEx system dial out to you:

  1. Join the meeting using the link provided in the meeting invitation, or open the WebEx app on your mobile, tablet, or iPad.
  2. Choose from among the audio connection options.

Setting Up Your Account

You must have a valid University Cost Center (or FAS) to set up an conferencing account. You do not need to create a new account if you already have a web conferencing account. To create a new account:

  1. Go to our sign up page
  2. Complete and submit the form

Set Up a Conference

Once you have a conferencing account, you can manage your conferences by logging into the site where you created your account:

Support, Training, and Resources

For your convenience, we offer a few ways for you to find additional support, training, and other helpful resources

Mobile Assistant

Applications for one-click access to conference calls are available for smartphone users. Use these links to download a free application for your device.




Keywords:WebEx, intercall, cisco   Doc ID:19878
Owner:Kathy C.Group:University of Chicago
Created:2011-08-19 19:52 CDTUpdated:2017-04-21 13:56 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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