Topics Map > University of Chicago > IT Services > Email & Collaboration Tools > Bulkmail
This article describes how to use self-service Bulkmail.
The University of Chicago’s Chief Information Technology Officer authorizes individuals to send email messages to large groups on campus using the Self-Service Bulkmail. Generally, Self-Service Bulkmail is available only to those groups who need it to carry out the business of the University. In order to gain access to this service, therefore, you must request authorization. Please read the Mass Email Use and Abuse policy before requesting authorization.
For Self-Service Bulkmail Authorized Users
To summarize how Bulkmail works: You first create a group to whom you will be sending messages. Your recipient list can be generated from one or more of our predefined target audiences (e.g., “all faculty,” “all students,” “all staff,” etc.). These lists are updated daily to reflect the most current information. You can also supply a customized recipient list. You then create your message using the email client of your choice (e.g., Thunderbird, Outlook, etc.). To help reduce errors, you will have an opportunity to preview, approve, reject, and revise your message before Bulkmail distributes it to your recipients.
When you are ready to create your new list, click here to begin.
Bulkmail Self-Service from off-campus requires the use of the VPN. Bulkmail only supports senders from xMail.
See the Change Management - Calendar of Maintenance Windows for information about possible service disruptions. Whenever possible, please send Bulkmails outside of normal business hours to reduce stress on the University's network.
Note on message and attachment sizes
Because Bulkmail messages by nature have a large number of recipients - sometimes over 40,000 - the size of both the message and any attachments must be limited. By default, a new Bulkmail list will accept up to 100 kilobytes for a single message, with or without attachments. To increase the size limit that Bulkmail will accept for your message, please contact the ITS Service Desk for a consultation.