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Microsoft Campus Agreement - Overview

This article provides a high-level overview of the Microsoft Campus Agreement software license.

The Microsoft Campus Agreement is “a non-perpetual, annual license that is based upon the number of Faculty, Staff and Students that are currently enrolled/employed at the University of Chicago.” Current Faculty, Staff, and Students of the University of Chicago can install and use the software purchased via the license agreement for 12 months from the date of purchase. At the end of the license agreement, the University can then renew the license agreement; if the University decides not to renew, then we must un-install the software and discontinue use. For more information about the Microsoft Campus Agreement, please visit the Microsoft Higher Education site.

In essence, this license provides the University with the ability to deploy a select group of Microsoft products by paying a single annualized fee based on our FTE (Full-Time Equivalent, Faculty and Staff) count – Microsoft also provided an option to include students under this license, which we have done. While the Campus Agreement is in force, there will no longer be any need to track and maintain extensive records of individual/group license purchases.


The software offered through the University of Chicago-Microsoft Campus Agreement may only be installed by regular Faculty, Staff and Students of the University of Chicago. In general, only those eligible for IT Services network services may install software under this program. Students having “Extended Residence” status (formerly called “Active File”) are not eligible to use the software. Of course, there are always exceptions – or clarifications – to the rule, and there are some that may believe they are eligible but actually are not. Here are some common entities that are NOT eligible to use this software:

  • Alumni
  • Retired Faculty and Staff
  • Students enrolled exclusively in non-credit courses
  • University of Chicago staff who do not use a computer at work

There are also some larger ineligible entities that need to be mentioned specifically:

  • Argonne National Laboratory
  • Fermi National Accelerator Laboratory
  • National Opinion Research Center
  • The various seminaries in Hyde Park

The above lists are not an exhaustive reference of those not eligible; the intent of these lists are to cover the most common exceptions that will be encountered. Please note that there are other entities, not listed here, that are affiliated with the University of Chicago, but do not meet the basic eligibility criteria set by Microsoft as being “wholly owned and operated by the University.”

Terms and Conditions

You may install the software on your machine for use while at the University of Chicago for school/work purposes – use of the software for other activities is a violation of the terms of this license. You DO NOT own the software; rather, you have a “right to use” the software while your eligibility is still valid. When your eligibility is no longer valid, you must cease use of the software covered under this agreement. You may use only Microsoft Office and/or the Core CAL on personally-owned computers at home as long as the home computer is used regularly for University purposes and there is a legitimate copy of Microsoft Office and/or the Core CAL on a university-owned computer at work that is available for your use. This software is being provided for your use only, and the right to use it does not extend to the other members of your family or household.

Redistribution of the software covered under this license to ineligible entities is expressly forbidden and constitutes a violation of the terms of this agreement. You may allow other eligible people or entities to install the software using media you may have borrowed, but you remain responsible for any installations done while you have the media and for the safe return of any items borrowed. Redistribution of the electronic/network versions of the software is expressly forbidden.

You can obtain a PDF copy of the Terms and Conditions of this agreement here.

Microsoft publishes the Product Use Rights for the products covered by the Campus Agreement on their web site.

See Also:

Keywords:site license "site licensing" licensing software windows office   Doc ID:19406
Owner:Brian P.Group:University of Chicago
Created:2011-08-02 18:00 CSTUpdated:2016-08-23 08:57 CST
Sites:University of Chicago, University of Chicago - Sandbox
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