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Outlook 2010 - Using Schedule View on the Calendar

This article explains how to use Outlook 2010's new calendar schedule view.

Outlook 2010 makes it simple to view multiple calendars with the new Schedule View. Schedule View displays multiple calendars stacked on top of one another, so you can easily compare calendars. The combined timeline at the top of the view makes it simple to find an available time for your meeting.

To switch to Schedule View:

  1. Click the Calendar button in the Navigation Pane.
  2. On the Home tab, in the Arrange group, click Schedule View.

  3. Schedule View Option in Calendar Home Tab

To Open Another Calendar, Either:

  • In the Calendar Navigation pane, select additional calendars from the Shared Calendars list.
  • On the Home tab, in the Manage Calendars group, click Open Calendar and make a selection from Open Calendar From Address Book or Open Shared Calendar.

To Create a Meeting Request with All, Either:

  • On the combined timeline at the top of the view, select an available time slot.
  • On the Home tab, in the New group, click New Meeting, and then click New Meeting with All.
  • On the combined timeline at the top of the view, double-click an available time slot.
    Calendar Timeline


Your calendar view will change automatically depending on the number of calendars you choose to display. By default, when you select five or more calendars, your view will automatically switch to Schedule View. To modify the threshold for automatic view switching:

  1. Click the File tab
  2. Select Options
  3. Choose Calendar
  4. Adjust numbers under the Display options heading
  5. Outlook Calendar Display Options

  6. Click OK

Keywords:multiple, stacked, display, combined, timeline   Doc ID:18214
Owner:Dan K.Group:University of Chicago
Created:2011-04-19 19:00 CDTUpdated:2017-05-22 09:40 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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