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Outlook 2010 - Cancel a Meeting

This article explains how to cancel a meeting in Outlook 2010 if you are the meeting organizer. This can include one or all meetings in a recurring series.

Cancel a Meeting that Occurs Once

Cancel One Meeting in a Series

Cancel All Meetings in a Series Before 1st Meeting Occurs

Cancel All Future Meetings in a Series


Cancel a Meeting that Occurs Once

  1. In Calendar, click the meeting.
  2. On the Meeting tab, in the Actions group, click Cancel Meeting.
  3. Type cancellation reason in the body of the message.
  4. Click Send Cancellation.

Note:

The meeting including any meeting agenda, notes, and attachments is deleted from Outlook.

Cancel One Meeting in a series

  1. In Calendar, click the meeting you want to cancel.
  2. On the Meeting Series tab, in the Actions group, click Cancel Meeting, and then click Cancel Occurrence.

  3. A meeting request update window opens.
  4. Type cancellation reason in the body of the message.
  5. Click Send Cancellation.

Note:

The meeting including any meeting agenda, notes, and attachments is deleted from Outlook.

Cancel All Meetings in a Series Before 1st Meeting Occurs

It is recommended that you only cancel an entire meeting series before any meetings have occurred. Cancelling a meeting series removes all meetings — past and future. This includes any meeting agenda, notes, and attachments that you or the attendees have saved with the meeting item on the calendar.

  1. In Calendar, click any meeting in the series.
  2. On the Meeting Series tab, in the Actions group, click Cancel Meeting, and then click Cancel Series.

  3. A meeting request update window opens.
  4. Type cancellation reason in the body of the message.
  5. Click Send Cancellation.

Note:

The meeting including any meeting agenda, notes, and attachments is deleted from Outlook.

Cancel All Future Meetings in a Series

Updating the meeting series end date is the recommended way to cancel remaining meetings in a series. This process preserves instances of the meeting that have already occurred.

  1. In Calendar, click any meeting in the series.
  2. On the Meeting Series tab, in the Options group, click Recurrence.

  3. Under Range of recurrence, click End by, and then enter a date after the 1st meeting in the series you want to keep.
  4. Type cancellation reason in the body of the message.
  5. Click Send Update.

Note:

Any meeting agenda, notes, and attachments that you or the attendees have saved for previous meetings in the series are retained.




Keywords:cancellation recurring series   Doc ID:18138
Owner:Dan K.Group:University of Chicago
Created:2011-04-14 18:00 CSTUpdated:2016-10-13 12:42 CST
Sites:University of Chicago, University of Chicago - Sandbox
Feedback:  16   7