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Outlook 2010 - Make An Appointment or Meeting Private

This article explains how to designate an appointment or meeting as private in Outlook 2010.

When an appointment or meeting is marked private, other people cannot see details of the item. This includes people who have delegate access rights or other people who you have granted read permissions to your calendar.

Details of a private item can also be blocked from appearing when your calendar is printed.

  1. Create or open the appointment or meeting that you want to mark as private.
  2. On the Appointment or Meeting tab, in the Tags group, click Private.
Outlook Private Tag


  • The Private command is not available for a single occurrence of a recurring appointment or meeting. You can, however, mark the entire series as private.
  • To remove the privacy mark from an appointment or meeting, click on the appointment, and then on the Calendar Tools tab, click Private. Calendar items marked as private include a lock icon in Calendar or Preview view.

Keywords:hidden, hide, calendar   Doc ID:18135
Owner:Dan K.Group:University of Chicago
Created:2011-04-14 19:00 CDTUpdated:2017-05-22 09:40 CDT
Sites:University of Chicago, University of Chicago - Sandbox
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